Parent Resources

Day Camp 
Jay McNelly 
Day Camp Operations Director 
jmcnelly@ymcamidtn.org

Overnight Camp 
Suzy Gandy 
Overnight Operations Director 
sgandy@ymcamidtn.org

Equestrian Camp 
Trelley Jones 
Equestrian Director 
trjones@ymcamidtn.org

Registration Questions/Changes 
Alison Gilmore 
agilmore@ymcamidtn.org
 

Additional Contacts 

Cancellation for a session must be made at least 14 days before a session begins to receive a refund less deposit. The deposits are transferable if you have a balance on your account. Cancellations within one week of the session’s start day will be non-refundable. Campers who leave early and cannot return for the remainder of the session due to a medical condition will receive a pro-rated refund. Dismissal due to unsatisfactory conduct is not refundable. The Executive Director has the final decision in a dismissal. The $50/100 deposit is non-refundable regardless of circumstances.

The final payment dates for the balance of your camp sessions are:

• May 1st for Sessions 1-2
• June 1st for sessions 3-6
• July 1st for sessions 7-10

You can set up a monthly payment plan by selecting it in the camper profile form when you register your child. Payments will be auto drafted on the 1st of the month. If you'd like to change this date please email or call the office at 615-360-2267.

For the safety of our campers, visitors are discouraged from coming during the week. If you must visit, please contact YMCA Camp Widjiwagan to schedule a time.

For the safety of our campers, the following precautions are made when inclement weather is present. Staff are trained to keep campers safe and entertained through inclement weather. Once dangerous conditions have passed, camp activities continue as normal.

Rain and Storms

When rain is light to moderate, activities continue. If torrential rain or lightning storms are present, staff and campers take cover under a covered pavilion or in an indoor space. Campers are not allowed on high ropes or in water when lightning is within an 8 mile radius or closer to camp.

Extreme Heat

If at any time the temperature exceeds 95 degrees, Equestrian campers may not ride.

Please label all items with your camper’s first and last names. If your child has lost an item during the week, please contact your Camp Director below. All unclaimed items will be donated. 

• Day Camp: email Jay McNelly at jmcnelly@ymcamidtn.org 
• Overnight Camp: email Suzy Gandy at sgandy@ymcamidtn.org
• Equestrian Camp: email Trelley Jones at trjones@ymcamidtn.org

Mutual buddy requests are honored whenever possible and are requested through online registration. The campers must be in the same village or program and be age appropriate.

More information coming soon...

There are several ways to contact campers while they are away at camp. Mail and care packages should be labeled with: 

• The Camper’s Full Name 
• The Camper’s Cabin Number
• Camp’s Address: 3088 Smith Springs Rd. Antioch, TN 37013 
• Emails: TBD

Camp’s Health Lodge is staffed with registered nurses 24 hours a day. Medications, prescriptions, and non-prescription drugs must be in the original container, clearly marked with the child’s name. All medications must be given to the camp nurse, bus counselor, or car rider counselor at check-in. Aspirin, Tylenol, and other over the counter medicines are available from the nurse if needed, at no charge. Medical expenses incurred during a camper’s stay are the responsibility of the camper’s guardians. Please let us know about any emergency medications (Epi-pen, inhaler, etc.) for life-threatening conditions.

Homesickness is a natural feeling experienced by many campers, counselors, and parents too! For most people it passes in a day or so. It is the policy of the camp to keep our campers involved in constant activities so as to reduce the feeling of homesickness. In the case of severe homesickness, a counselor will contact you for your advice in helping with your camper. If the homesickness continues we will arrange a call between you and your camper. No refund will be granted for campers leaving early.

We are a nut-free facility and ask that no food or other products containing nuts be sent with a camper or in a care package. Balanced meals are prepared and served by the food service staff. Overnight campers eat family style meals in cabin groups in the dining lodge. For day campers, lunch is different every day. However, you can always pack your child lunch if they have certain preferences. Note: If your child is vegetarian or has special dietary needs please include this on the online health form.

Note: This policy is subject to change.

Campers are expected to treat fellow campers and staff with respect and to abide by camp rules. During the registration process you will be asked to read and sign a Behavior Expectations Form. It is our policy to use a three-step procedure when disciplining campers:

1. Verbal warning 
2. A behavior agreement with their counselor 
3. A conference with the Summer Camp Director/Equestrian Director 

Severe behavioral incidents require a phone call home and may necessitate bypassing the three steps and moving directly to a conference with the Executive Director. Any child verbally or physically abusing or “bullying” another camper may be sent home. Bullying is absolutely not tolerated. Parents of campers who are being sent home must make arrangements for the child to be picked up within three hours of being contacted. Campers sent home due to behavioral problems will not be entitled to any refund of fees.

We reserve the right to seize any illegal materials. Possession of any drugs, alcohol, cigarettes or e-cigarettes will result in immediate contact with the camper’s guardians and dismissal with no refund.

It is the policy of the YMCA of Middle Tennessee that no behavior that would be classified as sexual harassment will be tolerated by staff or campers. Such behavior will result in dismissal or termination.

Visit the Widji Store online

The Camp Store is Open on Sundays during drop off (3-5pm) and Fridays during pick up (7pm).